Last update: June, 2025
New to the portal?
Do you want to submit your proposal for a project to the European Commission? Before anything else, you have to register in the appropriate portal and acquire a 9-digit identity. In order to do that, you have to follow some easy steps. Let us guide you here during this process. First things first, you can find a short glossary with terms that you will need in order to understand the procedure.
A handy glossary
PIC: Participant Identification Code. It contains 9 digits (numbers) that serve as a unique identifier for organisations and companies participating in European programmes. The validation of your PIC number is necessary only when your proposal or tenders are successfully evaluated.
Funding & Tenders Portal: The portal of the European Commission where one can submit a project’s proposal, you can search for calls about proposals and tenders, you can find running projects and their results, and partners who cooperate in projects and many other information, guidelines, etc.
It is this one: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home
The procedure to acquire the PIC
Make sure you have a personal account for the Funding and Tender Portal. If not, you can simply create one by entering your personal information, first name, last name, email, email language, and entering the code you see in the box below. Then you click on “Create account” and then you will need to create your password.
With that out of the way, you can now follow these steps to register:
Step one: You click on the link: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home.
There, open the Procurement menu and click on the Participant register.
Step 2: Then, click on the button “Register your organisation”.
Step 3: Once you sign in to your account, you will need to provide the organisation identification details. Here is for you to provide the basic legal information of your organisation such as legal name; registration country; registration number; VAT number; and website.
Based on the legal name and country you entered, the system may display a list of organisations that appear similar to yours (see the screenshot below). If you identify your organisation in the list, do not proceed with a new registration. Instead, select the “Use this PIC” option to reach out to the organisation’s current LEAR (Legal Entity Appointed Representative). If none of the entries match your organisation, you can move forward by clicking “Continue registration”.
⚠️*If you are not able to click on “Continue registration”, be sure to scroll down to tick the box “If none of the organisations corresponds to FNe, please tick the checkbox to continue the registration.”⚠️
Step 4: Provide the organisation data
In this step, your organisation data such as business name, address, official language, etc.
Step five: Provide the legal information
At this stage, choose your organisation’s legal structure and fill in the information.
Step six: Define the authorised users
On this page, you assign the individuals who will have permission to manage and edit the organisation’s registration details until a LEAR is officially designated.
The EU Login account of the person initiating the registration will automatically be assigned as the primary authorised user. You may also designate an additional authorised user as a backup. This person will hold the same self-registrant role (refer to Roles and access rights) and will be able to update information or upload documents following registration (see Organisation data view and update).
Step seven: Summary screen
Before submitting, we suggest you review all the data. You can still click on the Edit button at the top right corner to modify any data in case needed.
After reviewing and confirming the data, remember to click on the “Submit” button to send out your application!
Step eight: Success screen
Wonderful! This is the final step of the process. You can see at this stage the PIC that has been created for you:
Once the registration is finalised, a confirmation email will be sent to the address associated with the EU Login of the person who carried out the registration (self-registrant), as well as to any additional authorised user (e.g. back-up self-registrant) specified during the process. At this point, your organisation’s PIC is active and can be used to prepare and submit participation requests or tenders via the EU Funding and Tenders Portal.
So that’s it! We hope this guide helped you complete the PIC registration smoothly. You’re now ready to move forward with your proposal submission to the European Commission and begin the validation journey. Best of luck!
