Step by step guide to acquire the Participant Identification Code in Funding & Tenders Portal

September 29, 2022

New to the portal?

Do you want to submit your proposal for a project to the European Commission? Before anything else, you have to register in the appropriate portal and acquire a 9-digit identity. In order to do that, you have to follow some easy steps. Let us guide you here during this process. First things first, you can find a short glossary with terms that you will need in order to understand the procedure.

A handy glossary

PIC: Participant Identification Code. It contains 9 digits (numbers) that serve as a unique identifier for organisations and companies participating in European programmes. The validation of your PIC number is necessary only when your proposal or tenders are successfully evaluated.

Funding & Tenders Portal: The portal of the European Commission where one can submit a project’s proposal, you can search for calls about proposals and tenders, you can find running projects and their results, and partners who cooperate in projects and many other information, guidelines, etc. It is this one: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home

The procedure to acquire the PIC

Follow these steps to register:

Step 1: You click on the link: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home.

There, on the top right corner you click on the “register” button. 

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Step 2: The above link will redirect you to the following page where you are asked to create an EU Login Account. Here, you will have to enter your personal information, first name, last name, email, email language, and enter the code you see in the box below. Then you click on “Create account”.

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Step 3: Here you are asked to enter a password following some guidelines. Select a password that you can easily remember, and click “submit”.

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Step 4: Here, you just have to click that you have read and agreed to the terms and conditions of the Funding & Tenders portal.

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Step 5: Now you will be transfered to the home page of the Funding & Tenders Portal. Click on the button “My Organisation(s)”. 

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Step 6: Here, click on the button “continue registration”.

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Step 7: Here you have to complete the information of your organisation or company: the legal name, your country, your registration number, your VAT number and your website.

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Step 8: Once you have provided the legal name of your organisation, a list of already registered entities will appear. This is a way to check if you or someone else has already registered your organisation in the past and you do not know or remember it.

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Step 9: If indeed this is the first time you register, you will be asked to provide more detailed information of your organization, e.g. address, phone, official language as well as legal information in a different table. 

Step 10: Here you just have to review the authorised user you have already provided. Only one should appear but you have the selection to add more if it is necessary, by clicking on the button “authorised users”.

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Step 11: Here you review all the information you have already provided and if it is right, you click on “Submit”. If you have to make some corrections, you click on “previous”. On the top of the table you can see a timeline with your completed actions. 

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Step 12: Your registration in the Participant Register is complete. You are given a unique Participant Identification Code (PIC) you will use every time you want to enter the portal and submit your proposals. At this stage you will receive a confirmation email.

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We hope you completed successfully the procedure to acquire the PIC. Now you are ready to submit your proposals to the European Commission and wait for validation and approval. 

We wish you the best of luck!

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